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Employees Employee Handbooks - How Can Our Team Help?

Outsourcing your company’s HR procedures, including for the purposes of creating an employee handbook helps your business remain impartial, as well as compliant with statutory guidance.

With the professional creation of employee handbooks, our team can alleviate the pressure and stress of onboarding new employees while redefining any terms for existing employees. Bringing more than three decades of experience to the table, we’re extremely qualified in all things workplace policies and employee rights.

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Our HR consultants can help your employees focus on what they need to achieve to support the company in reaching its collective goals and objectives. We will always make sure your handbook complies with any employment law changes.

Company employee handbook

What is an employee handbook?

An employee handbook is a document that is given to employees when they join a company. 

The contents of employee handbooks outline your company’s values, policies and procedures. It is important for employees to be familiar with the contents of the handbook, as it can help them understand their rights and responsibilities within the business based on company rules. Therefore, it is advised to give each employee their own employee handbook.

While employee handbooks are primarily for the benefit of employees, having some form of an employee manual can also help prevent disputes from arising, as everyone knows exactly what is expected of them. It serves as a reference point for employees who have questions about company policy.

Unlike employee contracts, employee handbooks aren’t a legal requirement. However, legally businesses are required to have a disciplinary procedure and a grievance procedure, along with information relating to statutory rights to time off. Therefore, having such information in the employee handbook offers the invaluable benefit of keeping the information in one place, ease of access and overall consistent messaging. 

Despite the name, an employee handbook may be a digital document. For example, it can also be a corporate wiki, a Notion document or something which can be accessed within company software. In particular, digital employee handbooks are handy for audit trails, as tick box options are available to ensure individuals have read and understood the document.

Alongside employment handbooks, we also provide a vast range of other HR services for UK businesses

Employee Handbook Examples - What Should Be Included In An Employment Handbook UK? 

The contents of an employee handbook can differ depending on the nature of the business and the overall industry.

In the opening sections, it is common to include a welcome statement for the employee and also provide a company overview. The employee handbook will then outline specific information relating to disciplinary and grievance procedures. For instance, any actions that would be considered misconduct or gross misconduct.

Employers may also want to take the opportunity to include information relating to equal opportunities and anti-harassment policies. In recent years, employee handbooks have also been instrumental in outlining IT policies along with social media policies, since these can vary dramatically from business to business.

While not exhaustive, an employment handbook can cover policies or information such as:

  • Absence policy
  • Acknowledgement of receipt
  • Additional resources or legal disclaimers
  • Annual leave information
  • Anti-harassment policy
  • Bereavement leave
  • Company mission statement
  • Compassionate leave policy 
  • Conditions of work 
  • Corporate goals
  • Data protection policy (GDPR Compliance)
  • Dress code
  • Drug and alcohol policy
  • Employee benefits information
  • Employee conduct and discipline procedures
  • Employee resignation information
  • Equal opportunities
  • Equality Policy
  • Flexible working policy
  • Grievance Policy
  • Health and safety
  • IT policy
  • Maternity policy
  • Paternity policy
  • Pay review details
  • Performance expectations
  • Redundancy policy
  • Remote working policies
  • Retirement plans
  • Shared parental leave policy
  • Sick leave absence procedure
  • Social media policy
  • Welcome letter
  • Whistleblowing policy
  • Working hours
  • Workstation usage policy

When considering what to add to an employment handbook, it’s important to remember that if you’ve not been clear on the rules, you’ve not got anything to fall back on. Overall, anything included within an employee handbook demonstrates the issues you take seriously as an employer. 

Lamont Jones has intrinsic knowledge of employment law, and while employee handbooks are not legally required, there is an abundance of important information about your company which we can ensure is included within an employee handbook. Outlining clear information is for the benefit of employers and their employees alike.

Employee Handbook Template UK - What Employers Need To Know

There is a high number of online searches for those seeking a downloadable employee handbook template or employee handbook examples.

Since employee handbooks offer a central reference point for your company policies and procedures, they should ideally be created solely with your business in mind. As HR professionals, our concern is ensuring that the employee handbook is legally compliant with employment law. 

As well as summarising company and employee responsibilities with regard to statutory guidance and relevant legislation, there also needs to be a consideration of your company culture and how different procedures will make your business run smoothly.

By allowing the HR specialists here at Lamont Jones to draw up your company employee handbook, we can produce a document specific to your business. Not only will this offer far better protection for your business, but also improve clarity for employees. 


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Employee Handbook Benefits

An employee handbook can be an invaluable tool for both employers and employees. It can help set expectations and provide guidance on company policies and procedures. A well-written handbook can also promote a positive work environment and improve communication between employers and managers. In particular, employee handbooks which are written specifically with your business and industry in mind offer the maximum amount of benefits to be gained.

  • Employee handbooks offer clarity and consistency for employees. Their contents offer easy access to a central reference point on company policies and procedures that can be referred back to as and when needed. 
  • Information outlined in an employee handful is extremely broad, and covers far more than could be practically communicated verbally. All while providing a record of the terms and policies. 
  • The details outlined in employee handbooks can offer legal protection for employers while also reducing the risk of legal disputes.
  • Having employee policies and procedures set out in writing is extremely useful for the onboarding process for new employees. It ensures that employees feel best prepared to start their new roles. 
  • Useful for creating a positive workplace culture and promoting overall values.

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Employment Handbook UK FAQs

We’ve answered some of the most common questions about all things employees employee handbooks below.  

If you don’t see your query, please send us a message and our team will get back to you. 

You can also learn more about our work here at Lamont Jones by following us on LinkedIn or X (formally Twitter).

How To Write An Employee Handbook

A company can decide to create an employee handbook internally, or outsource to a professional HR agency such as Lamont Jones. In short, an employee handbook needs to be carefully written so that all company policies and expectations are clearly outlined for employees. This is to ensure the information is not only correct, but that the handbook serves as a useful point of reference for both employers and employees

What Should Be In An Employee Handbook UK?

Employee handbooks often contain comprehensive information about your workplace procedures and policies. Alongside an introduction which welcomes employees and gives a company overview, the employee handbook should outline employment policies, performance expectations, employee conduct and discipline procedures and any other information of relevance or importance.

Are Companies Required To Have An Employee Handbook?

It is not a legal requirement to produce an employee handbook in the UK. However, having an employee manual can be extremely helpful in setting expectations and providing employees with guidance on company policies and procedures. Overall, a well-written employee handbook is for the benefit of new and existing employees.

Can An Employee Handbook Be Considered A Contract?

No, an employee handbook is not the same as an employment contract. That said, an employee handbook can outline company policies and expectations which may directly relate to the contract of employment. Lamont Jones can draw up both employment contracts and employee handbooks on behalf of your company.

What Is An Employee Manual?

A workplace manual is another term used to describe an employee handbook. It refers to a physical or digital document that outlines important company values, terms and policies that employees need to be aware of. Scroll up to view employee handbook examples.

What Makes A Good Workplace Policy?

A good workplace policy will vary depending on the business and the applicable industry. In either case, the best employee handbooks should be clear, concise and not leave anything open to interpretation. Policies should spell out what is expected of employees and the consequences of not following the policy.

Ultimately, a well-written policy will help prevent misunderstandings and disputes between employees and management, and ensure the safety and wellbeing of the workforce. Therefore, when drafting or updating a workplace policy, it is important to consider the needs of all employees. The policy should be fair and respectful of everyone’s rights, and should not discriminate against any group of people.

Should I Give Every Employee Their Own Employee Handbook?

While it is not a legal requirement to give out employee handbooks, doing so can benefit new hires and existing employees alike. Quite simply, having a specified manual will help ensure compliance on aspects such as your core values, workplace policies and any other relevant policies. All of which ensures that all employees can be on the same page in terms of any expectations and the overall company culture.

What Is Performance Management In The Workplace?

Performance management is the process used to monitor and evaluate the performance of an employee. The goal of performance management is to ensure that employees continue to develop their skills, while identifying any areas for improvement.

Depending on any issues raised, performance management gives the opportunity for employees to be best supported in reaching any milestones, while ensuring the commercial needs of the business continue to be met. Details of when performance management reviews may take place can also be outlined in an employee handbook.

How To Deal With Disgruntled Ex-Employees?

Employers may encounter disgruntled ex-employees if workers lose their jobs, if they are made redundant or are dismissed for misconduct. There are several measures that can be taken to prevent conduct which may negatively impact your business.

Alongside steps taken after the employee has left the business, employees can also outline expected behaviour in the event of their role being terminated within the employee handbook. Read more in our blog post How to Deal with a Disgruntled Ex-Employee.

Lamont Jones – Employee Handbooks UK 

Lamont Jones provides a vast range of HR services to UK-based businesses including employee handbooks. 

Based in Cleckheaton, West Yorkshire, we provide employee handbooks for businesses across Bradford, Brighouse, Castleford, Dewsbury, Halifax, Harrogate, Huddersfield, Keighley, Leeds, Pontefract, Sheffield and York as well as the wider UK.

To find out more about new employees employee handbooks give us a call on 01924 441032 or email us at info@lamontjones.co.uk.